I was told I need to disclose that my spouse/immediate family member has an affiliation with Mason. Where do I disclose this in RAMP?
You need to complete an Immediate Family Waiver. An Immediate Family Waiver is a pre-approval request and is distinct from your disclosure profile. Please look for and click on the ‘Request Pre-Approval’ button on the left in the Disclosure Profile workspace, and then select ‘Immediate Family Waiver’ as the type of request.
What is an “Entity”
In RAMP COI, an Entity is an organization in which you have a personal interest, and/or for which you perform an outside activity The organization in which you have a Significant Financial Interest.
Note: If you do not find your organization name in the (drop-down) Entity list, you can create a Write-In Entity. To do this, click the ellipsis (…) button under “If you cannot find the entity in the above list, enter the details here”. The Write-In Entity form allows you to add your organization name.
Can I change any information that I disclose in RAMP?
You can update the information in your disclosure profile at any time, and you should update it whenever there is a change in your personal interests or outside actic w do I know if I have successfully updated my profile in RAMP?
You will receive an email notification from RAMP notifying you that you have successfully disclosed in the RAMP system.
Who needs to submit a Conflict of Interest disclosure?
All benefited employees are required to submit an annual COI disclosure.
- Investigators on sponsored projects are also required to disclose, for each sponsored project, whether any of their Significant Financial Interests are related to the project
Will my previous disclosures be imported automatically into RAMP COI?
Records from the old COI system are not being imported into RAMP COI. You will need to create new disclosures in RAMP COU for each active disclosure you have in the old COI system.
Have the Conflict of Interest disclosure requirements changed?
No. Conflict of Interest disclosure requirements remain as described in University Policy 4001: Conflict of Interest.
What about outside activity disclosures and conflicts of commitment?
University Policy 4021: Outside Professional Activities and Conflicts of Commitment has been approved with an effective date of September 1st 2023. Policy 4021 only applies to Instructional and Research Faculty who are covered by the Faculty Handbook.
How do I access RAMP COI training materials/guides?
Resources such as videos and guides are located within RAMP in the COI module when the Help Center button is selected. Additional resources are located in Mason Leaps.
Will I need to complete a disclosure when I submit a proposal?
Yes, after your proposal has been submitted, a research certification will be created and if necessary, additional steps may need to be taken depending on what information is disclosed.
I have proposals that are pending sponsor review, and for which I created project disclosures in the old COI system. What do I do now?
Submitted proposals with project disclosures in the old COI system will only need to be added into RAMP COI if and when an award is made.
If I have any further questions/concerns, who can I contact?
Email all questions and concerns to rampcoi.gmu.edu